Year End Encumbrance Carry-Forward Process

Before year-end carry forward of encumbrance followings will be carried out;

1. Post outstanding encumbrance journal entries in Oracle GL.
2. Post outstanding budget journal entries in Oracle GL.
3. Post outstanding actual journal entries in Oracle GL.

For Year-End Carry Forward of encumbrance following tasks will be carried out;

1. Run “Encumbrance Details Report” in Oracle Purchasing to review Purchase Orders and Purchase Requisitions against encumbrances.
2. Run Program creates journals.
3. Post encumbrance journal entries.
4. Run Encumbrance Trial Balance for audit trail of encumbrance before year-end carry forward in Oracle GL.
5. Run “Open Encumbrance Balance with Transaction Detail Report” to create an audit trail of encumbrance balances in Oracle GL.
6. Close the last period of the current fiscal year.
7. Open the first period of the next fiscal year.
8. Open the next encumbrance year.
9. Open the next budget year.
10. Run “Year-End Carry Forward” with preview option set to YES in Oracle GL.
11. Review the “Carry Forward Report” showing proposed carry forward accounts and amounts.
12. Run Year-End Carry Forward with preview option set to NO.
13. Review the Carry Forward Report with the updated balances.
14. Run Encumbrance Trial Balance to review the year-end carry forward balances.